Explaining to CIO in the IT Environment

Explaining Your Assets and Services to Your Next CIO

The average tenure of a CIO is 18 months – the highest turnover rate of C-suite executives.
Understanding the company’s IT environment, its assets, and how it supports business operations is one of the initial tasks for a new CIO. Performing the initial “environment briefing” can be one of the most difficult and anxiety-provoking activities IT staff members are asked to undertake, despite it appearing as a rather simple request.

Understanding the IT Environment

Modern companies deal with large, complex, and rapidly changing IT environments. Explaining the contents of your IT environment to a new CIO is a difficult task. There is much information to consume, coming from a variety of different sources and, often, the information is contradictory, leading to confusion. Confusion is not the first impression IT staff members want to make with a new leader. Doing so could put their careers in jeopardy.

Not only are IT staff members anxious, but also the new CIO is probably a bit nervous too. They both probably have a general idea of the complexity of the environment. Company leadership has probably tasked the IT staff with some goals and directives about necessary improvements and other changes, such as reducing costs, enabling new business capabilities, or supporting a Digital Transformation initiative.

To start to understand the company’s IT environment, the CIO must know what resources are available to him/her. Knowing the staff will strive to make a good first impression, he/she worries they may lightly explain gaps in information and barely mention problem areas. A new CIO needs information and people they can trust.

Onboarding the CIO in Your IT environment

When it’s time to onboard a new leader in your IT environment, it is always good to start with the core information that he/she must understand.

  1. What are the types of IT assets and where they are located?
  2. Standardized asset classes (network devices, physical servers, cloud services, licensed software, etc.).
  3. Asset groupings to support specific business processes (sales systems, finance systems, etc.).
  4. Known problem areas that must be addressed.
  5. Aging systems almost at the end of their useful life.

Organizing this information in a way that makes it easily understandable without diluting its rich technical details to the point of becoming unusable can present challenges. Successfully simplifying technical complexity and communicating it in a way the new leader can understand is essential for everyone to be successful in this situation.

Long tabular reports can be highly accurate, but don’t do a very good job of highlighting what is important. Presentation slides with pie charts, graphs, and summary statistics can be informative, but often aren’t very actionable. The IT staff must create and employ an effective, easily-understood format to present the necessary information with a substantial amount of data-rich detail.

Visualization: The Key to Presenting IT Data and Gleaning Insights

The human brain can consume, process, and understand far more information in a visual format than with words and raw numbers. With data visualization capabilities like those found in Virima, staff can gather IT asset data from throughout your IT systems and model, both the objects and relationships, in a way that reveals the big picture of what is present and how they connect.

Enriching the underlying data with elements like lifecycle status, support organizations, location, and business processes empowers the new CIO to gain clarity. This clarity reveals what is available, who uses it, and identifies opportunities for improvement.

For IT staff members, briefing the new leader with a presentation that uses visualization capabilities not only demonstrates you understand the big picture of the environment and are a competent subject matter expert, but also you understand the needs of the executive by providing consumable and actionable information.

CIOs may change frequently, but with a positive attitude, a solid approach and the right set of visualization tools, the new-leader briefing of your IT environment is an opportunity for the IT staff to shine. Learn how Visualization can help your organization by downloading the Discovery & Visualization whitepaper.

Virima is here to help. To get started, contact us today to schedule a demo and explore the possibilities!

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